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Copy Editing Tips


Keywords: copy editing, copy editing services, proofreading copy editing, copy editing and proofreading, copy editors, copy editor, copyediting, editor, copy editing tips, copy editing job



The job of a copy editor is no easy task. Not only are web copy editors responsible for delivering cleverly knit and grammatically correct web manuscripts, but are also accountable for providing professional articles that are devoid of syntax errors or typos.


However, the copy editing job does not end here. If you are looking for copy editing tips, then you have banged right on target. Here is an article that would help you with copy editing. Read on....


Copy Editing Tips

  • The Necessary: One of the most obvious functions that your copy editing involves is to correct the mistakes in the spellings, grammar as well as the continuity of the details within the article, so as to give it a genuine flow. Remember, the copyediting process necessitates you to proofread the entire content of the web article to check for:
    a. Subject-verb agreement
    b. Sentence fragmentation
    c. Run-on sentences
    d. Spelling
    e. Semantic errors
    f. Flow
    g. Content
    h. Grammar
    i. Easy understandability of the content
    j. Check the terminologies used
    k. Useless repetition of text

    The visual appeal and streaming of the content must also be checked while copy editing and proofreading to ensure that the copy is void of any consistency errors.
  • The Reader's View Point: Proofreading copy editing an article must be done from the readers point of view. Read the content as a story, just as a reader would do for the first time. This would enable you as a copy editor to edit the copy correctly and in accordance with the flow the second time.
  • Look For Answers: As an editor, you must assure that your copy edited article is not lacking in any sense. For this you must ask yourself a few questions while copy editing a file.
    a. Is the story line/content complete?
    b. Does it have all the essential facts?
    c. Does it provide the reader with all the information as the title and description promises?
    d. Are the sub titles interesting enough to keep the reader entangled?
    e. Is anything missing?
    f. Has the writer omitted any info assuming that the reader might already be knowing it?
    g. Does the content have a smooth feel or is it jerky with holes in the information?
    h. Does the article contain flow from one paragraph to the next?

    All these and such questions would help you analyze whether the copy is indeed ready to be sent for publishing or not.
  • Remember The Web Writing Standards: Whether you are copy editing for web pages, e-mailers, e-newsletters, user guides/manuals, press releases or blogs you must ensure that the page is web-friendly. This means:
    a. Shorter and crispier sentences
    b. More bullet usage
    c. Easier language
    d. Visually appealing
    e. Sub-headed
    f. Important points made bold or italic

    Always have the web writing guide book in hand to avoid any mistakes, lest you miss out on any of the points.
  • The 5 C's: Lastly, remember the 5 essential C's of copy editing services. These 5 C's are:
    a. Concise Writing
    b. Clear Copy
    c. Correct in terms of information and grammar
    d. Comprehensible language
    e. Consistency in flow throughout the writeup
  • Plagiarism Free-The Most Important: One of the most important factors to be considered whilst copy editing for web writing is to check that the article is free of plagiarism. This means, that the entire text must be original and not copied from any write ups already existing on the web. In case even after copy editing and proofreading, your article is found to be an exact or part copy or a copyrighted article then you might have to face legal issues after it gets published. So, double check that the article is copyscape free.

Summarize the content as far as possible for ease of reading and assure that the punctuation and quotation marks are correctly used. Look out for spelling errors in names and technical terms while copy editing. Nevertheless, before, you send in any manuscript, read the article once again to check any defects that you might have missed out in the first time.


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